The benefits of using conferencing calls in your business are compelling. The ability to hold meetings all around the country or even the world at the time of your choosing (within reason for everyone else of course). If conducted correctly, conferencing can also increase productivity and job satisfaction. The uses for your clientele are equally powerful. Your brand can be strengthened by holding monthly conferencing meetings for the public or addressing problems through a question and answer session. To truly harness the power of the conference call one should consider recording the audio. More and more businesses want to store the digital record of their conference calls. The recording not only serves as a record for posterity, but also becomes a valuable resource that can be referred to for further review. Most conferencing call providers have no difficulty recording audio conferencing calls and providing you a digital copy, most likely with a fee of course but most call providers are very competitive.

It is important to remember and check privacy issues before recording audio conferencing calls. Sometimes, not always intentionally, there may be mention of personal or sensitive data that may be communicated in a conference call in which two or several users may be involved. Depending on the local law, either the business or the conferencing provider will be in deep legal trouble if the recording of such an audio call without permission. It is essential not only to decide which conference calls are to be recorded and which need not be recorded but to clearly let your audience to know your intentions of recording the call.

Make sure to check state laws. Are you aware in certain states it is illegal to record calls without prior permission. As stated above, ethically just make sure that all participants in a conference call should be informed before the beginning of the call that the conference is being recorded. If you don’t, it may not only considered a breach of trust, but also may invite severe legal penalties. Be proactive and you should have no problems.

These precautions though tedious, are important because conferencing call services have a feature which lets users record a conversation. It can be as simply having the user accessing the website of the conferencing provider, and activating the record function. This feature is usually only available to the one conducting the conference call but sometimes the attendees are also allowed to do this. It is also possible to record the call with equipment that can record. This allows you more control of the quality and easier to edit if necessary as well as no limitations on recording time except the disk space needed to save it. The use of cellular phones for conferencing is possible to if you call the voice mail service of the cell phone organization, and begin a recording session. This usually has a limitation of one minute or so thus it’s use is severely limiting. It is worth noting that recorded voice mails are not generally forwarded to email boxes. Not the best option but we’re here to let you know all the possible alternatives.

As mentioned earlier, when using fixed land line phones, a simple way to record conferencing calls is to attach a recorder to the audio line. One can record the conference audio, which can then be sent to participants. In the beginning only analog recording was possible, but now most conferencing providers recordings can be converted in the digital format.

Another conferencing option is the use of a three way call enabled line, where the audio conference call can be made to the voice mail service. Then the voice mail service would record whatever auido information it hears over the line. This is also applicable to fixed line phones, mobile phones and VoIP based phones.

As you can see, conferencing calls have many benefits but without doing your due diligence potential problems do exist. Follow the above guidelines and also seek the assistance from a legal professional before you start recording.